Company Fee Schedule: Choose CPT Codes in Documentation

The billing area within documentation—located on either the Objective/Billing tabs (SOAP 1.0) or Charge Summary (SOAP 2.0)—can be customized to fit your company's needs. Determine which codes you want to make available and name them in a way that makes sense for your company. Here is a snapshot of where the billing information is located for each note type:

All CPT codes/descriptions and CCI Edits selected in the Company Fee Schedule in the WebPT EMR are available in the Charge Summary section of SOAP 2.0.

Important: The Clinic Fee Schedule is view-only, any updates you'd like to make must be made only on the Company Fee Schedule page. 

Show or Hide Billing Codes

Customize what billing codes show in the billing area. Please note that only company administrators can access this feature and changes will affect all users within the company.

  1. Click on the clinic name in the upper right of WebPT, and select Company Fee Schedule. You cannot make these changes within the Clinic Fee Schedule.
  2. To show or hide a particular billing code, use the checkbox next to the code. In this example, the clinic does not want to see the billing code for Hot/Cold Pack (CPT: 97010). Important: You cannot add custom codes to the fee schedule, only include or exclude the codes that are already available. Custom codes can be only be added to individual notes.
  3. Click the Save button to save the change for the clinic. The billing code for Hot/Cold Pack (97010) will no longer show for ALL clinic users. Changes will be reflected in Billing/Charge Summary within 10 minutes.

Renaming Billing Codes

If you have a preference for how the name of a billing code displays in the billing area, you can rename the code description to suit your company's needs. Please keep in mind, the name you choose will appear on the finalized daily note and will be part of the medical record. Only company administrators can access this feature and changes will affect all users within the company.

  1. Click on the clinic name in the upper right of WebPT, and select Company Fee Schedule. You cannot make these changes within the Clinic Fee Schedule.
  2. Locate the code you want to rename and click the Edit icon. In this example, the clinic wants to rename the description of CPT code 92521 from “Evaluation of speech fluency” to “Speech Eval”.
  3. In the pop-up, replace the text in the Type field with the new code description. In this case, we entered Speech Eval. Click Save.
  4. Back in the Fee Schedule page, click Save to save the change for ALL company users. Changes will be reflected in Billing/Charge Summary within 10 minutes.